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How to Add an Admin to Your Facebook Page (Without Losing Control of It!)

Published by Small Town Startup on

Adding an admin to your Facebook page can be a game-changer—helping you delegate tasks, stay on top of engagement, and keep your page running smoothly. But, it’s also a big responsibility, and handing over the keys to your business page without caution can lead to headaches down the road. Here’s exactly how to do it the right way.

Why You’d Want to Add an Admin

Bringing someone onto your page team can:

  • Help with posting content consistently
  • Keep up with customer messages and comments
  • Run and optimize Facebook ads
  • Track insights to see what’s working
  • Give you more time to focus on growing your business

But before you add someone, let’s talk about the different access levels.

Facebook Page Roles: Who Gets What Access?

Not everyone needs the keys to the castle! Here’s a breakdown of who can do what:

  • Admin – Full control over everything (including removing YOU if you’re not careful). If you’re working with a marketing agency, they will likely need this level of access.
  • Editor – Can post, message, and manage content but can’t change page settings. Some agencies can get away with this level.
  • Moderator – Can respond to comments/messages, run ads, and see insights but can’t post or change settings.
  • Advertiser – Can create and manage ads but can’t touch the content or comments.
  • Analyst – Can see insights and reports but nothing else.

Step-by-Step: How to Add an Admin (The Right Way)

Step 1: Head to Your Page Settings

  • Log in to Facebook and go to your business page.
  • Click “Professional Dashboard” (or "Settings" if you're in the classic view).

Step 2: Find Page Roles or Page Access

  • For Classic Pages:
    • Click “Settings” > “Page Roles”
  • For New Pages Experience:
    • Click “Settings” > “New Pages Experience” > “Page Access”

Step 3: Add Your Team Member

  • Click “Add” or “Assign a New Page Role”
  • Type in the person’s name or email (they must have a Facebook account).
  • Select their role carefully. If you don’t want them to have full control, don’t make them an admin.
  • Click “Add” and enter your password to confirm (yes, you’ll need to know your personal Facebook password to add someone new!)

Step 4: Have Them Accept the Invite

They’ll get a notification to accept the role. If they can’t find it, they should check:

  • Facebook notifications
  • Business Manager (if applicable)
  • The page - usually there’s a banner at the top that allows them to accept the invite to manage the page.

What to Watch Out For

  • Only give admin access to people you completely trust. Admins can remove other admins (including you).
  • Regularly review who has access. If someone leaves your team or no longer needs access, remove them.
  • Use Business Manager for extra security. If you’re running ads or have multiple assets, this keeps everything locked down.

If you’re serious about growing your business on Facebook, keeping your page secure is just as important as keeping it active. 

Want to make sure your Facebook strategy is rock solid? Let’s talk here (for free)!